Email marketing is an essential part of effective marketing strategy.

Every day you send different types of emails. You move your leads down your funnel and turn them into prospects or continue to engage a customer in a long-term relationship.  For this reason, you’ll need many different types of email to achieve your objectives.

Transactional Emails

Transactional emails are one-to-one emails that are sent based on an action taken by users. These emails are expected and as a result, have excellent open rates. Examples of transactional emails include: password confirmations and resets, receipts and invoices, order confirmations, order tracking emails, reservation confirmations.

Transactional emails are powerful, due to their high open rates. They are anticipated by the user, so they must be on time.  You can leverage them for marketing purposes, within the confines of any applicable regulations.

Leverage the power of transactional emails:

  • Establish/strengthen brand trust
  • Encourage opt-ins with users who are not yet subscribers to your newsletter or service
  • Use affinity-related marketing, to offer a customer accessories or other related products based on their purchase (Amazon-like approach)


eNewsletters are sent to subscribers with content that is relevant to them. These emails are sent at regular intervals and are used to continue engagement. These types of emails are a “product” for content distributors. As a result, they are being built dynamically to cover multiple types of content.

Utilize enewsletters to :

  • Keep your readers up to date on the latest information on your blog or company
  • Offer third party advertisements, if applicable. Provide the latest offers, along with your content. Introduce new employees or other internal content of interest to customers
  • Tie your email to social channels by featuring social content

TIP: Always include content the reader wants. Let them choose the content that they want to read to get the best result.

Triggered Emails

Triggered emails are sent to subscribers when certain events or conditions occur. Different types of triggers can be used, ranging from event-based to time-based to behavior-based triggers. Examples of triggered emails include: cart abandonment, payment reminders, reminders to complete a process or form, etc.

Triggered emails offer the ability to:

  • Customize fitting responses to your audience’s actions
  • Provide assistance to help processes go seamlessly and smoothly
  • Engage with new subscribers, through a triggered welcome series
  • Recapture a lost purchase or process

TIP: Cart abandonment emails are required in eCommerce. When defining your strategy, set benchmarks for the amount of time to elapse prior to sending. Consider whether you send a reminder or an email with the full cart details. Every brand has to find what works for them; there is no one-size-fits-all approach.

Promotional Email

Promotional email is used to send out marketing content on a regular basis. Their purpose is to drive sales and revenue activities. Examples include: regular offers, campaigns, special sales events or subscribed content relating to the company’s business. Some other types of emails may fall into this category, including product emails, educational content relating to products, and many other types of emails.

Promotional emails allow you to:

  • Sell products, online or offline
  • Drive customers to offline destinations
  • Introduce other channels to customers, such as SMS, mobile apps, etc.
  • Create personalized and customized experiences

TIP: Give customers as much control as possible. Let them tell you how often they want to receive promotional emails and the type of content provided,  through a preference center. Putting the customer in charge results in fewer opt-outs and better customer relationships.

Notification Emails

These emails are used to inform subscribers of any immediate change.

Other email types could be notification type emails e.g. a transactional email telling the user of the progress of their order. Other examples include: social media network notification emails, payment notification emails as well as account notification emails.

Notifications allow you to:

  • Remind subscribers of important details they might have missed such as a posting in a blog they were following
  • Keep subscribers up to date on changes on their accounts. Password and address changes have a very important security purpose
  • Provide an avenue for engagement and interaction

TIP: Be clear and direct. These types of emails are not an opportunity for marketing.

Autoresponder Emails

These are emails that, without human input, are sent as responses to inquiries. Autoresponder emails are like triggered emails. They include out of office emails or automated confirmation of a submission.

Autoresponder emails help to:

  • Provide reassurance to the subscriber that you have received the message
  • Engage your subscribers to ensure that they receive value even when you are away
  • Provide immediate assistance especially when you have a very clear definite answer for that inquiry

Lead Nurturing Emails

Use lead nurturing emails to convert your subscribers to paying customers. Lead nurturing is used in B2B to sell products with a longer sales cycle. Some B2C marketers are using them when the sales cycle is longer or more complex. These emails are important as they allow email marketers to guide prospects through the various steps of the sales funnel.

Lead nurturing emails allow you to:

  • Provide content based on the user’s behavior, that drives them further into the sales funnel
  • Convert your prospects to paying customers, and current customers to repeat customers
  • Offer free relevant content and tips to continue to engage the prospect throughout the buying cycle

Standalone Emails :

Standalone emails which are also called dedicated emails are offer specific. It could mean sending an exclusive offer for a day or inviting your customer for an event you are hosting. This type of email isn’t periodic or scheduled and is practically very simple with a call-to-action and texts or supporting graphics.

The issue lies in its crossing paths with your other call-to-action which are important to your business. Since it is just built around a single topic, you cannot include other CTA. You can, however, make the best use of it by placing a CTA on the top and bottom, to achieve your click-through-rates (CTR) and funnel movement.

Standalone Emails Allow you to :

  • Send an exclusive email for an email marketing campaign which brings you more business.
  • Leverage an occasion like a festival to generate business via email.

Milestone Emails :

If there’s a great method to make your customers feel special and more connected to your business, it’s sending them personalized emails on their special days! From birthdays to congratulating them on their loyalty and sending rewards, milestone emails are strategically beneficial to your business. Isn’t it amazing to sneak in a subtle offer or a promotional email under the milestone tag? This type of email ensures a long-lasting customer-relationship by introducing a nostalgia.

Milestone Emails Allow you to :

  • Stay connected to the customer with a personal touch which increases the customer lifetime value.
  • Keep customers updated with the latest offers which they might have missed or in a subtle way let them know about the new products they haven’t explored.

Plain Text Emails :

Simple things have a separate fan base! Of all the fancy embellishments you embed in your emails and don’t get the desired result; trying a simple text type of email is worth a try. The thing to note is that with lesser HTML you actually do well in A/B testing. This is another good strategy when it comes to pushing a text-based promotional email right into the inbox. The HTML emails tend to have lower open rates and click-through rates (CTR) due to the apparent correlation between the number of HTML elements you put. So what does GMAIL do? It filters such emails and puts them in the promotional email tab instead of the inbox. Plain Text emails are basic but powerful. It is not a different type of email, it is a simple email that makes a difference.

Plain Text Emails helps in :

  • Solving the issue of slow loading emails which leads to lesser opens and CTR.
  • Pushing best offers into the inbox where the heavier HTML emails are tagged promotional by Gmail.
  • Simplifying the optimization process in Email Marketing by a minimalist approach

Mobile Optimized Emails:

It’s a world full of smartphones now. Do you wish to open your laptop or desktop just to check an email? It is in the palm of your hands and it is convenient. The email marketing efforts are in vain if this type of email isn’t into practice. Why would anyone bother to read your emails if they don’t look great on your device? Let us look at some statistics!

Optimization here is hence essential. Make sure your mobile-optimized emails look great and readable. This type of email is a game changer.

Do you know about Accelerated Mobile Pages (AMP) ?  

Mobile Optimized Emails allow you to :

  • Connect to a larger audience as most of the people are check email on their mobile phones.
  • Increase your CTR and open rates and push customers deeper into the funnel.

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